Accounts and Administrative Officer

Key Responsibilities

. Generate customer invoices in a timely manner and actively follow up on outstanding payments.

. Manage accounts receivable and maintain debtor aging schedules.

. Conduct effective debt collection and customer payment follow-up.

. Maintain accurate accounting records and bookkeeping using QuickBooks Online.

. Perform daily recording and classification of financial transactions.

. Perform bank reconciliations and petty cash management.. Reconcile payment gateway transactions, including bank transfers, mobile money, and online payment platforms where applicable.

. Prepare payroll, pay slips and ensure timely monthly submission of PAYE returns.

. Prepare and submit monthly VAT returns and other statutory obligations.

. Ensure compliance with tax, regulatory, and internal financial requirements.

. Monitor customer subscription renewals, billing cycles, and payment status.

. Track recurring company expenses including software subscriptions, domains, licenses, and vendor payments.

. Prepare weekly cash flow reports and assist with cash flow forecasting.

. Assist in budgeting, cost control, and financial planning activities.

. Verify financial statements, ledgers, and accounts, making corrections where necessary.

. Prepare management reports and support month-end and year-end closing processes.

. Assist with preparation of financial statements, audit exercises, and other finance-related functions as assigned.

. Maintain proper filing and organization of contracts, invoices, receipts, and statutory records.

. Support procurement and payment processing in accordance with company policies.

. Carry out general office administrative duties.

. Perform any other duties as assigned.Required Qualifications and Experience

. Diploma/degree in Accounting, Finance, Business Administration or a related field.

. At least one (1) year of experience in an accounting or finance role.

. CPA qualification.

. Knowledge of Kenyan tax compliance and statutory reporting requirements.

. Proficiency in QuickBooks; QuickBooks Online experience will be an added advantage.

. Strong computer literacy, including Microsoft Excel and other office applications.

. Excellent written and spoken English communication skills.

. Good time management skills with the ability to prioritize tasks and meet deadlines.

. Strong attention to detail and accuracy.

. Ability to work independently with minimal supervision.

. High level of integrity, professionalism, and confidentiality.

. Strong analytical and problem-solving skills.Added Advantages

. Experience with online payment platforms and payment reconciliations.

. Familiarity with budgeting, cash flow forecasting, and management reporting.