Admin Assistant
Job summary
The position will be responsible for managing the company diary across all departments, ensuring the smooth coordination of meetings, appointments, and events. They will also handle administrative tasks such as scheduling interviews, inviting candidates, and maintaining clear communication channels within the organization.
Min. qualification
Bachelors
Experience level
Entry level
Experience length
1 year
Language
English
Working hours
Full Time - 8 to 5
Applicant location
Outside Kenya, Kenya
Job description & requirements
Key Responsibilities:
1. Diary Management:
- Maintain and update the company’s master calendar, including meetings, deadlines, and key events for all departments.
- Schedule and coordinate appointments, ensuring efficient time management for department heads.
2. Interview Coordination:
- Invite candidates for interviews and ensure all necessary documentation and preparations are in place.
- Liaise with the HR and recruitment teams to confirm interview schedules and communicate logistics to candidates.
3. Administrative Support:
- Prepare and circulate meeting agendas, minutes, and follow-up actions.
- Organize and maintain company records, ensuring compliance with legal and regulatory requirements.
- Support the CEO and department heads with administrative tasks as needed.
4. Communication and Reporting:
- Act as the central point of contact for scheduling conflicts and inquiries.
- Provide weekly updates to the CEO on diary management and pending tasks.
5. Compliance and Documentation:
- Ensure proper documentation of key events and decisions for legal and organizational reference.
- Maintain confidentiality of sensitive information.
Requirements
Qualifications and Experience:
• Education: Bachelor’s degree in Business Administration, Management, or a related field.
• Experience: At least 1-3 years of relevant experience in administration, scheduling, or executive support.
ONLY TANZANIA NATIONALS SHOULD APPLY
Skills:
- Strong organizational and time-management skills.
- Excellent verbal and written communication.
- Proficiency in Microsoft Office Suite and scheduling tools.
- High attention to detail and ability to multitask.
Key Competencies:
- Strong organizational skills.
- Proactive problem-solving abilities.
- Excellent interpersonal skills for cross-departmental coordination.
- Ability to handle pressure and meet deadlines
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