ADMINISTRATIVE ASSISTANT. Experience in preparing tender documents
Job summary
Our client is seeking a competent, proactive, and highly organized Administrative Assistant to support the smooth day-to-day operations of their business. The successful candidate will be responsible for coordinating administrative activities, maintaining accurate records, managing office operations, and providing efficient administrative support.
Min. qualification
Diploma
Experience level
Entry level
Experience length
1 year
Language
English
Working hours
Full Time - 8 to 5
Applicant location
Kenya
Job description & requirements
Qualifications:
Ø
Diploma in Business Administration, Office Administration, Secretarial
Studies, Procurement, or a related field. Bachelor's degree is an added
advantage.
Ø
At least 1 year of experience in an administrative or office support
role.
Ø
Ability to multitask and work under minimal supervision.
Ø
Experience in preparing tender
documents or procurement support is an added advantage.
Ø
Experience managing official email correspondence.
Ø
Ability to search and identify tender opportunities from government and
private procurement portals.
Ø
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Ø
Excellent typing and document formatting skills.
Ø
Ability to prepare professional meeting minutes.
Ø
Excellent written and verbal communication skills.
Ø
Willingness to travel locally for meetings when required.
Ø
Strong organizational and time management skills.
Ø
Possesses excellent communication and coordination skills, as well as
intercultural communication abilities.
**Key
responsibilities**:
·
Provide
administrative and clerical support to the Managing Director and management
team.
·
Coordinate logistics
for service engineers and other staff.
·
Monitor the company
email daily and respond or escalate correspondence appropriately.
·
Prepare, compile and
submit tender documents.
·
Search for and track
available tender opportunities.
·
Follow up on
customer payments and maintain payment records.
·
Attend meetings with
the Managing Director and senior management to record accurate minutes.
·
Schedule meetings,
appointments and travel arrangements.
·
Maintain filing
systems, both electronic and physical.
·
Perform any other
administrative duties assigned.
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