Administrative Executive
Job summary
We are seeking a proactive Administrative Executive to manage office operations and support top executives. You must have 5+ years of corporate experience, with proven expertise in executive travel, logistics, and global visa processing.
Min. qualification
Diploma
Experience level
Mid level
Experience length
5 years
Language
English
Working hours
Full Time - 8 to 5
Applicant location
Kenya
Job description & requirements
Key Responsibilities
- Office Operations: Oversee office administration and operations to ensure a seamless, efficient, and professional working environment.
- Executive Travel Management: Coordinate complex end-to-end travel arrangements, accommodation, and logistics specifically tailored for top executives.
- Visa Processing: Manage comprehensive visa applications for the UK, US, Europe, and various African countries.
- Stakeholder Liaison: Maintain active, professional communication with Embassies, Consulates, and other agencies to track visa statuses, expedite processing, and resolve any arising issues promptly.
- Prioritization: Effectively manage multiple, conflicting priorities while maintaining strict confidentiality and professionalism at all times.
Qualifications & Requirements
- Proven administrative experience in a corporate setting, with direct experience supporting top executives.
- Exceptional communication and interpersonal skills, with the ability to engage professionally with diplomatic missions and high-level stakeholders.
- Meticulous attention to detail and robust time-management skills.
- Ability to maintain composure and deliver results in high-pressure scenarios.
- Prior experience working within an NGO environment is an added advantage.
- Candidates aged 30 years and above are preferred for this role.
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