ADMINISTRATIVE OFFICER/PERSONAL ASSISTANT

JOB TITLE ADMINISTRATIVE OFFICER/PERSONAL ASSISTANT

NATURE OF JOB FULL TIME

INDUSTRY MANUFACTURING-CLEANING CHEMICALS, HYGIENE & SANITATION PRODUCTS

SALARY KSHS.30,000-35,000

JOB LOCATION NAIROBI

DUTIES AND RESPONSIBILITIES

Executive & Administrative Support

• Manage executive calendars, appointments, meetings, and travel arrangements.
• Prepare correspondence, reports, presentations, meeting agendas, and minutes.
• Screen calls, emails, and visitors, ensuring timely communication and follow-up.

Office Administration

• Coordinate day-to-day office operations to ensure an organized and efficient working environment.
• Maintain accurate filing systems, company records, and confidential documents.
• Manage office supplies, equipment, and service providers to support business operations.

Finance & Procurement Support

• Assist with petty cash management, invoice processing, and reconciliation of administrative expenses.
• Support procurement activities, including raising purchase requisitions and tracking supplier deliveries.
• Maintain accurate administrative, procurement, and financial records in line with company procedures.

Coordination & Communication

• Liaise with internal departments, customers, suppliers, and service providers on administrative matters.
• Coordinate meetings, company events, and internal communications.
• Follow up on action items to ensure timely completion of assigned tasks.

General Responsibilities

• Ensure compliance with company policies, procedures, and confidentiality requirements.
• Support implementation of administrative process improvements to enhance efficiency.
• Perform any other duties assigned by management.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Diploma or Bachelors Degree in Business Administration, Office Administration, Procurement, Finance, Accounting, or a related field.
• Minimum of two (2) years experience in administration, executive support, office management, or customer service.
• Background in Finance or Accounting is an added advantage.
• Experience in a manufacturing environment is desirable.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience using ERP or accounting systems is an added advantage.
• Good document management, record-keeping, and report preparation skills.

HOW TO APPLY

• If you meet the above qualifications, skills and experience share CV on recruitment@britesmanagement.com
• Interviews will be carried out on a rolling basis until the position is filled.
• Only the shortlisted candidates will be contacted.