Assistant Project Coordinator

Key Responsibilities

Project Coordination & Support

• Support preparation for site meetings (agenda setting, minute taking, and follow-up on action items).
• Assist in developing project scope, objectives, and detailed work plans.
• Track project progress, timelines, and deliverables to ensure timely completion.
• Monitor tasks and follow up with team members on deadlines.

Documentation & Reporting

• Compile and maintain up-to-date project documentation.
• Assist in preparing regular project status reports.
• Update project schedules and communicate any changes to stakeholders.

Stakeholder & Client Management

• Liaise with architects, engineers, contractors, and other stakeholders for smooth project execution.
• Maintain regular communication with internal teams and clients as assigned.

Logistics & Operations Support

• Track equipment and material usage and coordinate site deliveries.
• Support coordination of transport, travel documentation, and site access requirements.

Quality, Risk & Compliance

• Support quality checks and compile reports for internal review.
• Identify and report potential project risks or delays and suggest mitigation measures.
• Ensure adherence to site safety and security protocols.

Continuous Improvement

• Identify process improvement opportunities within project operations.
• Stay updated on industry trends, emerging technologies, and best practices.

Team Support & Leadership (Reliever Role)

• Step in for the Project Coordinator Lead when required:
• Supervise team activities and allocate work
• Manage client communication and correspondence
• Coordinate with departments for project execution
• Lead team meetings and progress updates

Qualifications & Experience

• Bachelor’s degree in Engineering (Electrical, Electronics, Mechanical) or a related technical field.
• 1–2 years of experience in a technical or project support role (preferably in security systems or construction).
• Exposure to site work and coordination of technical teams is an added advantage

Skills & Competencies

• Basic proficiency in AutoCAD or similar design tools (with willingness to improve).
• Familiarity with electronic security systems (CCTV, access control, alarms) is an added advantage.
• Proficiency in project management tools (e.g., MS Project, Trello, Excel).
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Detail-oriented with strong problem-solving abilities.
• Ability to work collaboratively in cross-functional teams.
• Customer-centric mindset with strong communication and listening skills.

HOW TO APPLY:

Qualified candidates are encouraged to share their CV via cvs@bridgetalentgroup.com with the email subject line "Assistant Project Coordinator"

Applications will be reviewed on a rolling basis.

Please note: Only shortlisted candidates will be contacted.