Admin Assistant Intern/Attaché Job Ugunja TVC

Administration Jobs. Ugunja Technical and Vocational College Jobs

We are looking for a proactive and detail-oriented student or recent graduate to join our administrative team. This role is designed to provide hands-on experience in office management, professional communication, and institutional operations. You will work closely with senior staff to ensure the smooth day-to-day running of our office.

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Key Responsibilities

• Front Office Support: Managing the reception, welcoming guests, and handling telephone inquiries professionally.
• Documentation: Drafting, reviewing, and filing professional correspondence, reports, and memos.
• Office Operations: Assisting in managing office supplies inventory and coordinating mail/packages.
• Meeting Coordination: Planning and arranging meetings, including preparing agendas and taking minutes.
• Data Management: Utilizing Microsoft Office (Word, Excel, PowerPoint) and potentially AI tools to manage documents and streamline workflows

Requirements

• Ongoing student or recent graduate with at least a Diploma in Business Administration, Secretarial Studies, or a related field.
• For those on attachment, an introductory letter from a recognized educational institution is mandatory.
• Proficiency in Microsoft Office Suite is essential.
• Excellent verbal and written communication skills in English and Swahili, strong organizational abilities, and a high level of integrity.
• Ability to handle sensitive and confidential information with discretion.
• Should not have undertaken his/her any internship or exposed to work experience in their area of specialization after graduation.
• Should be available full time for at least 3 months
• Must be a Kenyan citizen aged not more than 35 years old.

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How to Apply

Applicants who meet the requirements above should submit their updated Curriculum Vitae giving three referees, copies of all relevant certificates and testimonials, National Identity card, including their daytime reliable telephone number. The application to be addressed to the undersigned and mailed to info@ugunjatvc.ac.ke or hand delivered to the institution on or before 19th February 2026, 5:00pm. Only shortlisted candidates will be contacted.

**PRINCIPAL

UGUNJA TECHNICAL AND VOCATIONAL COLLEGE,

P.O BOX 300-40606, UGUNJA.**