Administrative Officer, P3 NGO Job UN-Habitat

Admin Jobs. UN-Habitat Jobs

Responsibilities

Within delegated authority, the Administrative Officer will be responsible for the following duties: Administration

• Effectively coordinates actions relative to the administration of human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.
• Coordinates activities related to design and coordination of strategic talent pipelines (e.g. non staff personnel) aligned with future leadership and technical skills needs.
• Defines conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
• Provides support in the implementation of the e-Performance system.
• Provides support and coordinate activities related to investigation in rebuttal cases to the Performance Appraisal System.
• Provides support and coordinate activities related to the management evaluation and investigation cases.
• Participate in the design and periodic review of medium- and long-term workforce aligned with Organization strategic plan.
• Provides guidance to programme managers and their designated staff in the utilization of Inspira for staff selection, ensuring compliance with the provisions of the administrative instruction on staff selection system.
• Reviews monthly post incumbency reports for purposes of vacancy management and staffing table control.
• Assists the Chief of section in all personnel related issues, including meeting with departmental staff representatives, discussing and proposing solutions on a variety of subjects relating to staff welfare and conditions of work.
• Discusses, as required, grievances with individual staff members, supervisors and/or staff representatives, mediates.
• Organizes, gathers and maintains statistics and prepares reports on personnel matters as required.
• Monitors and evaluates recruitment and placement related activities of regional offices, and recommends changes or corrections related to procedures to these offices. General Administration
• Oversees the identification of office technology needs and maintenance of equipment, software and systems, coordinating enhancements as necessary.
• Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
• Performs other related work as required.

Qualifications & Experience

Education

• Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law or related area is required.
• A first-level university degree in combination with two (2) additional years of qualifying experience may be accepted in lieu of the advanced university degree.
• Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Work Experience

• A minimum of five (5) years of progressively responsible experience in administration, finance, accounting, Administration management or related field is required.
• Experience in recruitment and staff selection using integrated information management systems is required.
• Experience in providing strategic administrative advisory support to managers and staff in an international organization is required. Experience in administration of large-scale staffing table is desirable.
• Experience in supporting an organizational-wide change management programme is desirable.
• Two (2) years or more of experience in data analytics or related area is desirable.

How to Apply

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