HR Officer NGO Job HELGA

NGO Jobs. Humanitarian Efforts for the Learning of Girl-Child in Africa Jobs

Key Responsibilities

Building the HR Function

• Establish HELGA’s HR infrastructure from the ground up: policies, procedures, documentation systems (digital and physical), and the HRIS that holds it all together
• Develop the HR Manual, Code of Conduct, Safeguarding Policy, Leave Policy, and all supporting documents — drafting, consulting, finalizing, and embedding them in the
• organisation’s practice
• Advise management on organisational structure, staffing levels, and workforce planning as the programme grows

Managing the Full Employee Lifecycle

• Own every stage of the employee experience: attraction, recruitment, onboarding, performance management, development, and — when necessary — exit
• Coordinate induction processes that genuinely orient new staff to HELGA’s values, safeguarding requirements, and operational norms — not just a stack of forms to sign
• Handle employee relations matters with the professionalism, impartiality, and sensitivity they require

Recruitment & Talent

• Lead all recruitment processes from job description through to offer, ensuring that hiring is fair, transparent, well-documented, and compliant with donor and audit
• requirements
• Support line managers in thinking clearly about what they actually need — and help them find it

Payroll & Compliance

• Coordinate payroll preparation with Finance, ensuring staff data, timesheets, and leave records are accurate and up to date every month
• Manage all statutory obligations — NSSF, SHA, PAYE, and any others — with zero tolerance for error or delay
• Administer employee benefits and insurance in line with HELGA’s commitments and Kenyan labour law

Safeguarding, Wellbeing & Culture

• Be the organisational focal point for safeguarding: training, reporting mechanisms, and investigations handled in strict accordance with policy
• Champion a workplace culture that is respectful, inclusive, and genuinely good to work in — and flag it loudly when it is not
• Support staff wellbeing not as a tick-box exercise, but as a core part of what it means to work at HELGA

Reporting & Audit

• Produce HR reports for management, consortium partners, and donors — tracking staffing levels, turnover, leave, and training completion
• Ensure that HR documentation is consistently audit-ready and that any HR-related audit queries are answered quickly and accurately

Qualifications

Essential

• A Bachelor’s degree in Human Resources Management, Industrial Relations, Business Administration, or equivalent
• Three to five years of hands-on HR experience, ideally within an NGO or donor- funded programme environment
• Solid working knowledge of Kenyan labour law and how it applies day-to-day
• Demonstrated ability to build HR systems and processes from scratch — not just maintain what already exists

Desirable

• Professional HR certification: IHRM/CHRP(K), SHRM, or CIPD — any of these signals the level of professional commitment we are looking for
• Experience in a multi-partner or consortium programme environment where HR interfaces with external compliance requirements

How to Apply

Submit your application to applications@helgakajiado.org and include the following:

• A focused CV — no longer than three pages
• A cover letter that tells us who you are, not just what you have done
• Your minimum expected gross monthly salary (this is mandatory — applications without it will not be reviewed)
• Your earliest possible start date