Operations Specialist NGO Job WRI

NGO Jobs. World Resources Institute Jobs

Key Responsibilities

Budgeting and Financial Management (30% time)

• Support the P4G Operations team on day-to-day project finances, reviewing financial transactions and keeping budgets up to date in WRI’s financial software
• Support budget monitoring of the project against a multiyear output-based budget
• Supporting financial reporting and financial audits
• Support the development of annual budgets linked to the workplan and result frameworks
• Contribute to the long-term financial strategies, including the development of new proposal budgets and financial growth strategies.

Grants & Contracts Management (30% time)

• Collaborate with P4G team to ensure compliance with terms and conditions of funding awards
• Process and maintain subgrant and contract agreements with partners, including administering payments, and amending agreements in collaboration with the partnerships team as needed.
• Support the P4G Operations Manager and grants management team in monitoring sub-awardee compliance with administrative grant requirements, including the timely submission of reports and audits.

Operations and Administration (40% time)

• Support the P4G Operations Manager to ensure the timely and accurate submission of progress and financial reports as well as compliance with internal budgeting, contract, and procurement processes and deadlines.
• Assist in resolving operational issues and mitigating operational risks.
• Coordinate with the P4G team and HR on recruitment of new personnel and support onboarding of new staff and consultants.
• Provide support to P4G on coordinating internal and external events, workshops, and conferences, as needed.
• Collaborate with the P4G team to manage the digital archiving of information within SharePoint, ensuring all the data is organized, up-to-date, and easily retrievable.
• Provide administration support on an as-needed basis to the Executive Director.

Qualifications

• Education: You have a completed bachelor’s degree in business administration, finance accounting or any other related area of study.
• Experience:You have 3+ years’ full-time relevant work experience
• You have experience in project or organizational operations, finance, administration, scheduling, or bookkeeping, or as an executive assistant for a non-profit organization
• Experience using Outlook, Word, Excel, and PowerPoint
• Experience running virtual meetings using Zoom or Teams
• Experience working with a geographically dispersed team
• Experience organizing the coordination of events/workshops and liaising with external stakeholders
• Experience working with Workday will be an added advantage
• Languages: You have verbal and written proficiency in English.

How to Apply

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