Procurement Officer – Hotel Job

Procurement Jobs. Emerge Egress Jobs

Emerge Egress Consulting is a HR Management & Training Consulting Firm established in 2017 based in Nairobi. In essence it focuses in Recruitment, Business & Marketing Strategy and Training Programs for various sectors. We partner with clients in various industries and sectors in order to meet their various needs.

Role Objective

The Procurement Officer will be responsible for streamlining the hotel’s supply chain by efficiently sourcing, negotiating, and acquiring high quality goods and service spanning at the most competitive prices. The primary goal is to seamlessly balance strict budget compliance and inventory control with the exceptional quality standards required to uphold guest experience and operational excellence.

Core Duties and Responsibilities

• Assist in preparing annual budgets and procurement plans.
• Identifying, vetting, and establishing strong relationships with suppliers for various hotel needs.
• Securing competitive pricing, favorable credit terms, and reliable delivery schedules without compromising on quality.
• Draft and maintain Service Level Agreements (SLAs) with suppliers to ensure consistent Partnering with Department Heads to predict supply needs based on hotel occupancy rates, seasons, and upcoming banquets.
• Monitoring the shelf life of Food & Beverage items to minimize spoilage and waste while ensuring optimal stock of Operating Supplies and Equipment.
• Aligning all purchase orders with the hotel’s monthly and annual departmental budgets.
• Reviewing and analyzing purchase requisitions to identify areas where costs can be reduced or bulk discounts utilized.
• Inspecting delivered goods to ensure they match ordered specifications in terms of quantity, quality, and weight before signing off.
• Receive, inspect, and accept/reject goods in coordination with user departments as per the specifications, quality, quantity, and price on the Local Purchase Orders when need arises.
• Ensure compliance with procurement regulations and company policies.
• Meet with suppliers to discuss performance metrics and production forecasts.
• Source organization requirements competitively and develop cost forecasts.
• Perform any other duties as may be allocated.

Job Specifications and Qualifications

• Diploma in Procurement, Supply Chain Management, Logistics.
• At least 3 years’ experience in hospitality industry.
• Knowledge of procurement procedures.
• Experience with specialized Property Management Systems (PMS) or inventory software likeFidelio, Opera, Materials Control or SAP.
• Proficiency in MS Office Suite.

Key** **Competencies

• High Integrity.
• Ability to work independently and in a team
• Strong Negotiation Skills
• Great Analytical Skills
• Exceptional Organizational Skills.
• Ability to work in a fast-paced environment.

How to Apply

If interested in the position and meet the above requirements, kindly send your CV on or before 16th June 2026 to the email careers@emergeegressconsulting.com and indicate the position applied for in the subject line. Only shortlisted applicants will be contacted.