Record Management Assistant II Job NLAS

Job Title: Record Management Assistant II

Date Posted: 13/07/2026

Job Type: Full Time

Employer: National Legal Aid Service – NLAS

Industry: IT

Salary: Open

Location: Nairobi

Country: Kenya

Deadline: 14/08/2026

Summary:

JOB REFERENCE NO. NLAS/RMA II/8/1/2026/27:

Administration Jobs. National Legal Aid Service Jobs. Looking for an administration job in Kenya? National Legal Aid Service is recruiting a Record Management Assistant II position. The salary for the role is Ksh 52,844 – 78,765 monthly. Proficiency in records management, document archiving, and information management is required.

Qualifications.

The following are the recognized qualifications for the cadre:

• At least three (3) years cumulative work experience at the grade of Records Management Assistant III or comparable position in the public Service or private sector;
• Diploma in any of the following fields: Records Management, Information Management, Information Science, Library Science, or its equivalent qualifications from a recognized Institutions; and
• Shown merit and ability as reflected in work performance and result;

Duties and Responsibilities

The: Record Management Assistant II is responsible for the following functions:

• Receiving, opening, sorting and dispatching mails;
• Maintaining registers for incoming and outgoing mails;
• Ensuring the security of files and documents;
• Ensuring pending correspondences are brought to the attention of the supervisor and appropriate action taken;
• Preparing appraisal and disposal schedule of file and documents in liaison with relevant stakeholders;
• Digitizing NLAS document for circulation and archiving;i.
• Maintaining the registry is in good standard; and
• Responding for archival and safety keeping of all documents

Remuneration will be in accordance with NLAS Salary Scale:

• NLAS GRADE 8. Kshs. 52,844 x 3,703 – 56,547 x 3,703 – 60,250 x 3,703 – 63,953 x 3,703 – 67,656 x 3,703 – 71,359 x 3,703 – 75,062 x 3,703 – 78,765 p.m.

How to Apply

NOTE: NLAS Grades 1, 2 & 3 are on a three-years contract basis, renewable once while the rest are on permanent and pensionable terms

Interested persons who meet the minimum criteria are requested to submit applications enclosing copies of the following documents.

• National Identity card
• Certified copies of relevant academic and professional certificates,
• Any supporting documents and testimonials..
• Detailed Curriculum Vitae with three Referees

Application Process

• More detailed job descriptions for these vacancies can be accessed on our website: www.nlas.go.ke
• All applications should be submitted ONLINE to recruitment@nlas.go.ke on or before 14th August 2026 at 5:00pm Kenyan time.
• and the letter quoting the specific position and the reference number e.g., NLAS/CEO/1/1/2026/01

All application letters should be addressed to:

**Chief Executive Officer,

National Legal Aid Service,

P.O Box 45597-00100

Nairobi**

• Please note that HARD COPY APPLICATIONS WILL NOT BE ACCEPTED.
• Only shortlisted and successful candidates will be contacted.
• Canvassing in any form will lead to automatic disqualification.

The National Legal Aid Service is an equal opportunity employer; it does not charge any fee at any stage of the recruitment process.

Successful candidates MUST satisfy the requirements of Leadership and Integrity as set out in Chapter six (6) of the Constitution of Kenya and shall be required to present the following documents before being issued with an offer letter;

• Clearance from Ethics and Anti-Corruption Commission;
• Tax Compliance Certificate from Kenya Revenue Authority;
• Certificate of Good Conduct from the Directorate of Criminal Investigations;v
• Certificate of Clearance from Credit Reference Bureau; and
• Clearance Certificate from Higher Education Loans Board or proof of ongoing repayments.