Workplace & Administration Coordinator Job Keep IT Cool

Job Title: Workplace & Administration Coordinator

Date Posted: 17/07/2026

Job Type: Full Time

Employer: Keep IT Cool

Industry: Administration

Salary: Open

Location: Nairobi

Country: Kenya

Deadline: 31/07/2026

Administration Jobs, Keep IT Cool Jobs. Looking for an administration job in Kenya? Keep IT Cool is hiring a Workplace & Administration Coordinator skilled in office administration, facilities coordination, and procurement management.

Responsibilities

Workplace & Facilities Management

• Ensure all offices, workspaces, and common areas are clean, safe, and well-maintained.
• Coordinate repairs, maintenance, and improvement works.
• Ensure utilities and essential workplace services remain operational.
• Conduct routine workplace inspections and recommend improvements.

Administration & Office Operations

• Manage office supplies, consumables, and stationery.
• Coordinate courier services, mail, and document distribution.
• Maintain administrative records and filing systems.
• Support company events, meetings, and staff activities.

Vendor & Contract Management

• Source and manage suppliers for office services and facilities.
• Monitor vendor performance against agreed service levels.
• Coordinate contract renewals and service agreements.
• Review quotations and support procurement processes.
• Ensure value for money across all administrative services.

Asset Administration

• Maintain an up-to-date fixed asset register.
• Coordinate issuance and return of company assets.
• Conduct routine asset verification exercises.
• Monitor asset maintenance and replacement schedules.
• Support annual asset audits.

Fleet Administration

• Maintain vehicle documentation, insurance, and licensing records.
• Coordinate servicing and statutory inspections.
• Support travel bookings, accommodation, and logistics for employees and visitors.
• Maintain vehicle utilization and maintenance records.

Workplace Health, Safety & Compliance

• Coordinate workplace health and safety programmes.
• Ensure compliance with occupational health and safety requirements.
• Maintain emergency preparedness procedures.
• Coordinate fire safety inspections and drills.
• Support incident reporting and corrective actions

**Requirements**

• Bachelor’s degree in Business Administration, Facilities Management, Procurement & Supply Chain, Public Administration, or a related field.
• At least two(2) years’ experience in office administration, workplace management, facilities coordination, or corporate services.
• Experience managing vendors, facilities, and office operations.
• Strong knowledge of workplace health and safety requirements.
• Experience maintaining administrative records and asset registers.
• Excellent organisational and problem-solving skills.
• Highly organised and proactive.
• Customer-service oriented.
• Calm under pressure.
• High integrity and professionalism.

How to Apply

Click here to apply