INVENTORY OFFICER

JOB TITLE INVENTORY OFFICER

NATURE OF JOB FULL TIME

INDUSTRY RENEWABLE ENERGY (SOLAR SOLUTIONS)

SALARY KSHS.35,000-40,000

JOB LOCATION NAIROBI

DUTIES AND RESPONSIBILITIES

Inventory Management

• Receive, inspect, and verify incoming stock against purchase orders, delivery notes, and invoices.
• Maintain accurate inventory records by recording all stock receipts, issues, transfers, returns, and adjustments in the inventory management system.
• Monitor inventory levels and ensure optimum stock availability while minimizing stock shortages and overstocking.
• Conduct regular stock counts, cycle counts, and annual physical inventory exercises to ensure inventory accuracy.
• Investigate inventory discrepancies and recommend corrective actions to prevent future occurrences.

Warehouse and Store Operations

• Organize and maintain the warehouse to ensure safe, orderly, and efficient storage of inventory.
• Ensure proper labeling, categorization, and storage of materials in accordance with company procedures.
• Monitor the condition of stored items and ensure appropriate handling to minimize damage or deterioration.
• Coordinate the timely issuance of materials to internal departments while maintaining accurate documentation.
• Ensure compliance with health, safety, and housekeeping standards within the warehouse.

Inventory Control and Reporting

• Prepare daily, weekly, and monthly inventory reports for management.
• Monitor stock movement trends and provide recommendations on reorder levels and stock optimization.
• Generate inventory reconciliation reports and investigate variances between physical and system stock balances.
• Maintain accurate documentation for all inventory transactions and ensure compliance with company policies.
• Support inventory audits by providing complete records and necessary documentation.

Procurement and Cross-Functional Coordination

• Work closely with the procurement team to monitor stock replenishment requirements and avoid stock-outs.
• Coordinate with the sales, operations, and logistics teams to ensure timely availability and distribution of inventory.
• Communicate inventory status, shortages, and replenishment needs to relevant stakeholders.
• Assist in forecasting inventory requirements based on historical usage and business demand.
• Support continuous improvement initiatives aimed at enhancing inventory accuracy and warehouse efficiency.

Compliance and Continuous Improvement

• Ensure adherence to inventory management policies, procedures, and internal controls.
• Maintain confidentiality and security of inventory records and company assets.
• Identify opportunities to improve inventory management processes and warehouse operations.
• Ensure compliance with organizational quality standards and regulatory requirements.
• Participate in training programs and implement best practices in inventory and warehouse management.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Diploma or Bachelors degree in Procurement, Supply Chain Management, Logistics, Business Administration, or a related field.
• Minimum of 3 years of experience in inventory management, warehousing, or storekeeping.
• Experience working in a fast-paced warehouse or inventory environment, preferably within the renewable energy, engineering, construction, manufacturing, or distribution sector.
• Demonstrated experience maintaining inventory accuracy and managing stock control processes.
• Proficiency in inventory management systems and Microsoft Office applications, particularly Microsoft Excel.
• Strong knowledge of inventory management principles, warehouse operations, and stock control procedures.

HOW TO APPLY

• If you meet the above qualifications, skills and experience share CV on recruitment@britesmanagement.com
• Interviews will be carried out on a rolling basis until the position is filled.
• Only the shortlisted candidates will be contacted.