Logistics and Warehousing Manager - Kiambu County

Department

Supply Chain / Operations

Reports To

Deputy General Manager

Location

Kiambu County

Job Purpose

The Logistics and Warehousing Manager is responsible for planning, coordinating, and controlling all warehousing, inventory, and logistics activities for raw materials, packaging materials, work-in-progress (WIP), and finished macadamia kernel products. The role ensures efficient material flow, inventory accuracy, product traceability, food safety compliance, cost- effective transportation, and timely customer deliveries while supporting production targets and export requirements.

Key Responsibilities

1. Warehouse Operations Management

 Manage all warehouse activities including receiving, storage, stock movement, packing, dispatch, and inventory control.

 Ensure proper storage of kernels, packaging materials, and finished products.

 Optimize warehouse layout and space utilization for maximum efficiency.

 Implement and maintain FIFO/FEFO stock rotation principles.

 Ensure timely and accurate receipt, verification, and recording of finished goods from processing departments into warehouse inventory systems.

 Maintain clean, organized, and audit-ready warehouses.

2. Inventory Management & Traceability

 Maintain accurate inventory records for kernel, packaging materials, and finished goods.

 Conduct daily, weekly, and monthly stock reconciliations.

 Coordinate cycle counts and annual stock audits.

 Investigate and resolve inventory discrepancies.

 Ensure complete lot traceability from farmer deliveries through processing to customer shipments.

 Generate inventory reports and stock aging analyses for management review.

3. Logistics & Distribution Management

 Manage outbound logistics for local and export shipments.

 Liaise with freight forwarders, shipping lines, transporters, clearing agents, and customers.

 Ensure timely preparation of export documentation.

 Monitor transportation costs and identify opportunities for cost reduction.

 Track deliveries and resolve logistics challenges promptly.

4. Food Safety, Quality & Compliance

 Ensure warehouse operations comply with HACCP, GMP, FSSC 22000, BRCGS, KOSHER, customer requirements, and regulatory standards.

 Maintain full traceability of products and materials.

 Support internal, external, customer, and certification audits.

 Ensure proper handling and storage conditions to preserve product quality.

 Participate in food safety and quality management system implementation.

 Ensure proper pest control, sanitation, and warehouse hygiene standards.

5. Team Leadership & People Management

 Supervise warehouse supervisors and logistics personnel.

 Develop warehouse staff schedules and manpower plans.

 Ensure warehouse personnel are trained on SOPs, food safety, inventory management,

and health & safety requirements.

 Promote a culture of accountability, continuous improvement, and operational excellence.

6. Continuous Improvement & Reporting

 Implement warehouse and logistics KPIs.

 Analyze warehouse performance and identify improvement opportunities.

 Drive initiatives to reduce stock losses, improve inventory accuracy, and enhance operational efficiency.

 Prepare weekly and monthly management reports on inventory, logistics performance, and warehouse operations.

Key Competencies

 Inventory Management

 Export Logistics & Documentation

 Warehouse Operations Management

 Supply Chain Planning

 ERP Systems

 Food Safety &Traceability

 Leadership &Team Management

 Data Analysis & Reporting

 Cost Control & Budget Management

 Problem Solving & Decision Making

 Communication & Stakeholder Management

Qualifications

 Degree in Logistics and Supply Chain Management, Business Administration, International Trade, Procurement and Supply Chain Management, or a related field.

 Certificate in Food Safety Management Systems (HACCP, ISO 22000, FSSC 22000, or equivalent) is desirable.

 Minimum 5 years relevant experience in logistics, warehouse operations, inventory management, or supply chain management within the agribusiness, manufacturing, or export sector.

 Experience in managing export consignments and coordinating shipment logistics.

 Knowledge of local and international export regulations and food safety requirements.