Mini-Mart Accountant

Key Responsibilities

Financial Management & Reporting

Maintain accurate accounting records and financial transactions.

Prepare daily, weekly, monthly, and annual financial reports.

Prepare management accounts and profitability reports.

Monitor cash flow and prepare cash flow forecasts.

Reconcile bank accounts, petty cash, mobile money accounts, and supplier accounts.

Ensure all financial transactions are properly documented and recorded.

Retail Finance & Inventory Control

Monitor inventory movement and stock valuation across related entities.

Conduct stock reconciliations and variance analysis.

Investigate stock losses, damages, wastage, and operational discrepancies.

Generate reports on fast-moving, slow-moving, and non-performing products.

Support implementation of inventory management and stock control procedures.

Conduct periodic audits and stock verification exercises.

Accounts Payable & Receivable

Process supplier invoices and payments.

Reconcile supplier statements and maintain creditor records.

Monitor accounts receivable and follow up on outstanding balances.

Maintain accurate debtor and creditor ledgers.

Ensure timely settlement of approved supplier obligations.

Taxation & Compliance

Prepare and submit statutory returns within required deadlines.

Ensure compliance with KRA regulations and other statutory requirements.

Maintain proper accounting records for audit purposes.

Liaise with auditors, banks, consultants, and regulatory authorities.

Support annual audits and compliance reviews.

Budgeting & Business Analysis

Assist in preparation of annual budgets and financial forecasts.

Monitor branch and departmental spending against approved budgets.

Analyze sales performance, margins, expenses, and profitability trends.

Prepare financial dashboards and management reports.

Provide recommendations to improve profitability and operational efficiency.

Cash Management & Internal Controls

Review daily sales reports and cash reconciliations.

Verify branch deposits against sales records.

Conduct surprise cash counts and branch audits.

Implement and enforce financial controls and company procedures.

Identify and report financial risks, fraud, and control weaknesses.

Procurement & Cost Management

Review purchase orders and supplier invoices.

Monitor procurement costs and recommend cost-saving opportunities.

Participate in supplier evaluations and commercial negotiations when required.

Ensure procurement activities comply with approved budgets and company policies.

Payroll & Administration

Prepare and process monthly payroll.

Ensure accurate statutory deductions and remittances.

Maintain payroll records and employee financial documentation.

Support finance-related administrative activities.

Asset Management

Maintain and update the fixed asset register.

Monitor company assets including equipment, furniture, refrigeration units, and vehicles.

Coordinate periodic asset verification and tagging exercises.

Manage depreciation schedules and asset records.

Systems & Process Improvement

Support accounting software and POS system administration.

Ensure financial data accuracy and integrity.

Identify opportunities for automation and process improvement.

Train team on financial controls, cash handling, and inventory procedures.

Qualifications & Experience

Bachelor's Degree in Accounting, Finance, Commerce, or a related field.

CPA(K) Part II or above; CPA Finalist is an added advantage.

Minimum 3 years' experience in accounting, finance, retail, FMCG, distribution, or hospitality sectors.

Experience managing multi operations is highly desirable.

Proficiency in accounting software, ERP systems, POS systems, and Microsoft Excel.

Strong understanding of Kenyan tax and statutory requirements.

Skills & Competencies

Financial reporting and analysis.

Budgeting and forecasting.

Inventory and stock management.

Tax compliance and statutory reporting.

Strong analytical and problem-solving skills.

High attention to detail and accuracy.

Integrity and confidentiality.

Strong organizational and time-management skills.

Excellent communication and interpersonal skills.

Ability to work independently and meet deadlines.

Key Performance Indicators (KPIs)

Timely and accurate financial reporting.

Inventory reconciliation accuracy.

Reduction in stock variances and losses.

Compliance with statutory deadlines.

Cash reconciliation accuracy.

Branch profitability performance.

Audit compliance results.

Cost reduction and efficiency improvements.

Financial reporting turnaround time.

Inventory turnover performance.