PROCUREMENT & INVENTORY OFFICER

JOB TITLE PROCUREMENT & INVENTORY OFFICER

NATURE OF JOB FULL TIME

INDUSTRY HEALTHCARE & PHARMACEUTICAL RETAIL

SALARY KSHS.35,000-45,000

JOB LOCATION NAIROBI

DUTIES AND RESPONSIBILITIES

Procurement Management

• Source, evaluate, and procure pharmaceutical products, medical supplies, and other operational materials in accordance with company policies.
• Obtain and compare supplier quotations to ensure cost-effective purchasing.
• Prepare purchase orders and monitor the procurement process from requisition to delivery.
• Build and maintain strong relationships with suppliers to ensure quality, timely delivery, and competitive pricing.
• Monitor supplier performance and resolve procurement-related issues.

Inventory Management

• Maintain accurate inventory records and ensure optimal stock levels.
• Conduct regular stock counts, cycle counts, and inventory reconciliations.
• Monitor stock movements and identify slow-moving, fast-moving, and obsolete inventory.
• Coordinate stock replenishment to prevent stock shortages or overstocking.
• Ensure proper storage and handling of pharmaceutical products in accordance with company procedures.

ERP System Management

• Update procurement and inventory transactions accurately within the ERP system.
• Generate inventory and procurement reports for management.
• Ensure data accuracy and integrity within the ERP system.
• Support continuous improvement of ERP-based procurement and inventory processes.

Compliance & Documentation

• Ensure procurement activities comply with company policies and relevant pharmaceutical regulations.
• Maintain accurate procurement records, supplier documentation, and inventory reports.
• Assist during internal and external audits by providing required documentation.
• Ensure proper documentation of goods received, issued, and transferred.

Coordination & Reporting

• Collaborate with warehouse, finance, and other departments to ensure efficient supply chain operations.
• Prepare periodic procurement and inventory reports.
• Identify opportunities for cost savings and process improvements.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Diploma or Bachelor's Degree in Procurement, Supply Chain Management, Logistics, Business Administration, or a related field.
• Minimum of 2 years; experience in procurement, preferably within the pharmaceutical industry.
• Professional certification such as CIPS or KISM is an added advantage.
• Strong knowledge of procurement and inventory management principles.
• Experience working with ERP systems.
• Excellent negotiation and supplier relationship management skills.
• Strong analytical and problem-solving abilities.
• High level of accuracy and attention to detail.
• Good organizational and time management skills.

HOW TO APPLY

• If you meet the above qualifications, skills and experience share CV on recruitment@britesmanagement.com
• Interviews will be carried out on a rolling basis until the position is filled.
• Only the shortlisted candidates will be contacted.