Procurement Officer

Specifically, the officer will:

• Prepare the annual procurement plan and budget proposal, and coordinate its implementation in accordance with applicable laws and regulations.
• Prepare and review contract agreements in line with established procedures.
• Participate in tender openings and commercial analyses in liaison with relevant departments, sections, and units.
• Contribute to the development and implementation of procurement policies, procedures, and systems for the Association.
• Prepare and issue tender documents, bidding requests, and requests for quotations for both regular and specialized goods and services.
• Schedule procurement activities in alignment with approved budgets.
• Promote and ensure the adoption of best practices in supply chain management.
• Facilitate the prompt and accurate delivery of goods, works, and services following tender awards or purchase orders.
• Facilitating receipt, verification, inspection and posting of ordered goods, to ensure compliance to order specifications.
• Prepare tender evaluation schedules and local purchase/service orders for approval and award.
• Manage the performance and appraisal of staff within the procurement unit.
• Participate in periodic stock-taking and inventory control exercises.

Requirements

• At least five (5) years of relevant work experience, with a minimum of three (3) years at a middle management level in Procurement.
• Experience in the public sector will be an added advantage.
• Bachelor’s degree in Procurement, Purchasing and Supplies, Commerce, Business Administration, Economics, Social Sciences, or any other related discipline.
• A recognized professional qualification in Procurement such as CIPS, CPSP-K, or any other equivalent qualification from a recognized institution.
• Membership in a recognized professional body such as the Kenya Institute of Supplies Management (KISM) or the Chartered Institute of Procurement and Supply (CIPS), in good standing.
• Excellent understanding of Government Procurement Regulations.
• Computer proficiency, with a valid certificate in computer applications.
• Compliance with the requirements of Chapter Six (6) of the Constitution of Kenya (2010).
• Experience in Government procurement procedures is a MUST