Programs Officer

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1.

Serve as liaison with various stakeholders, partner schools, and the

community; maintain accurate data and fulfill all M&E                     requirements.

2. Implement all programs aligned with FK’s programmatic model, framework, and approach.

3.

Contribute to the design of new and existing programs by providing

on-the-ground insights and practical recommendations to the        Programs

Managers.

4. Regularly review, reflect, and assess

programmatic inputs, resources, content, and operations, making

recommendations for               adjustment that improve efficiency and maximize

impact.

5. Proactively communicate with all relevant

program stakeholders, including the school heads, teachers, programmatic

partners,            colleagues, students, families, and the larger community.

6.

Organise and manage all program logistics and resources required for

meetings, workshops, site visits,resource distributions, and       other FKSN

activities (including facility and equipment use, technology,

catering,transportation, and the dissemination of related             documentation

and materials).

7. Coordinating closely with colleagues in

relevant organizational departments to ensure alignment of

tasks,deadlines and                         responsibilities.

8. In collaboration

with Program managers, facilitate training protocol, curricula,

materials, and knowledge competency models for             teachers, GU Patrons, and

other stakeholders on programmatic themes.

9. Prepare and

distribute accurate, timely minutes and meeting reports to inform

relevant stakeholders and formally document activities.

10.

In collaboration with the Finance Department, implement programmatic

activities in alignment with allocated budgets and in compliance with

organizational policies, procedures, and directives; actively seek and

pursue strategies to decrease costs while increasing the     quality of

services and impact.

11. In collaboration with the Senior

Finance Officer and Admin Manager, undertake projects and activities

procurement in line with the     procurement policy, and liaise with the

finance department to verify quality and raise payment requisitions.

12.

In collaboration with the Operations Departments and the Client,

establish, communicate, and update a program's calendar and         tinerary of

activities, proactively informing key stakeholders to ensure facility,

equipment, transportation, and staffing requirements, and    to mitigate

potential conflicts.

13. Organize and manage program

records, documents, and data consistent with required protocols,

including the development and daily upkeep of an online platform for

record keeping that ensures data integrity and provides secure access by

key stakeholders.

14. Actively research, prepare, and

share up-to-date information and reports on relevant topics to enrich

the knowledge of team members and support program objectives.

15.

Support, organise, and oversee teachers' training and provide support

resources to ensure accurate data collection and record          keeping.

16.

Proactively identify and report potential programmatic and operational

risks, providing proposed mitigation strategies to the Programs

Managers.

Requirements

Education and Work Experience:

● Bachelor's degree in Education or related field

● 4+ years of Programs management experience, preferably at a non-profit in Kenya

Knowledge, Skills, and Abilities:

● Superior project management skills -- self-reliant, results-oriented, flexible, collaborative, and proactive.

● Excellent judgment and integrity, with the highest attention to ethics and policy compliance.

● Entrepreneurial team player who can multitask, prioritize effectively, and adhere to deadlines.

● Exceptional written and oral communication skills.

● Proficient in all aspects of budgeting, procurement, and fiscal management.

● Highly proficient with computer applications, including managing, analyzing, and communicating data.

● Well-developed interpersonal skills; ability to interact with stakeholders at all organizational levels.

● Ability to manage and be strictly accountable for the handling of confidential and sensitive information.

● Ability to respond quickly and maintain composure in situations that impact health, safety, and security.