HR Intern
Job summary
The role is ideal for a motivated individual interested in human resources, organizational culture, gender equality, safeguarding, inclusion, and people-focused development initiatives.
Min. qualification
Diploma
Experience level
Internship & Graduate
Experience length
3 years
Language
English, Swahili
Working hours
Full Time - 8 to 5
Applicant location
Nairobi, Kenya
Job description & requirements
Duration
8 months initially, can be extended to a maximum of 12 months subject to satisfactory performance, business needs and availability of funds.
Functions / Key Results Expected
Their responsibilities include but are not limited to the following:
- Supporting the implementation and monitoring of the ESAMCO DEI Strategy Action Plan.
- Assisting with PSEAH, Gender, DEI, and related working groups within UNOPS and the broader UN community.
- Supporting awareness campaigns, engagement activities, workshops, and learning initiatives related to inclusion, safeguarding, gender equality, and workplace culture.
- Assisting in tracking and following up on action plans arising from Culture and Engagement Surveys, Learning and Development Plans, and similar organizational initiatives.
- Supporting data collection, reporting, meeting coordination, documentation, and communication activities.
- Contributing to initiatives that promote an inclusive, respectful, and accountable workplace culture.
- Follow up on classification of ToRs.
- Checking format and quality of ToRs to ensure proper grammar and format is used in advertisements before they are posted.
- Conducting and following up on reference checks.
- Ensuring completion of mandatory courses by personnel.
- Processing interview reports and other HR reports where appropriate.
- Follow up on approvals for contract extensions.
- Follow up on budget lines with hiring units during recruitment.
- Liaising with the 3rd party recruitment agency on issuance of contracts and contract extensions.
- Logistical assistance in planning, organizing and preparation of interviews, trainings and other relevant events.
- Support the identification and documentation of best practices and lessons learnt, including coordination and organization-wide implementation of knowledge sharing and documentation methodologies.
- Maintenance of personnel records for all personnel.
- Maintenance of training database.
- Provide assistance in the longlisting and shortlisting process, as guided by the supervisor
Skills
Administration, Recruitment, Monitoring, Evaluation, and Learning, Reporting, Stakeholder Management
Education Requirements
Required:
The applicant should have completed a Minimum First level university degree (Bachelor’s or equivalent) in Human Resources, Gender studies, Development studies, Business Administration or a related field, or be enrolled in a postgraduate program or have graduated from such studies within three (3) years prior to the start date of the intern assignment.
Experience Requirements
Desired:
While no prior work experience is required, some experience in gender development related work, human resources, organizational culture, gender equality, safeguarding, inclusion, and people-focused development initiatives or related fields would be an asset.
Language Requirements
English, Fluent, Required
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